SPACE CALCULATOR

HOW MUCH OFFICE SPACE DO YOU REALLY NEED

Calculate your Space

Determining your office space requirements is crucial for an effective workplace strategy. At Trend Space, we understand that getting the right amount of space for your business is vital to your success. That's why we've designed an intuitive office space calculator to help you make informed decisions.

Use the calculator to find the right amount of office space for your business requirements.
Simply select the type of space and your estimated quantity required and add your build and let us calculate your space.

  • Work Stations

    • WORK STATION 1200mm DESK – PER PERSON
      Office Plan, WORK STATION 1200mm DESK – PER PERSON
      WORK STATION 1200mm DESK IN A CRISS CROSS ARRANGEMENT – PER PERSON
      Office Plan, WORK STATION 1200mm DESK IN A CRISS CROSS ARRANGEMENT – PER PERSON
      WORK STATION 1200mm DESK WITH INTEGRATED STORAGE – PER PERSON
      Office Plan, WORK STATION 1200mm DESK WITH INTEGRATED STORAGE – PER PERSON
      ENCLOSED OFFICE WITH WORK STATIONS 1200mm DESK – PER PERSON
      Office Plan, ENCLOSED OFFICE WITH WORK STATIONS 1200mm DESK – PER PERSON
      WORK STATION 1600mm DESK – PER PERSON
      Office Plan, WORK STATION 1600mm DESK – PER PERSON
      WORK STATION 1600mm DESK IN A CRISS CROSS ARRANGEMENT – PER PERSON
      Office Plan, WORK STATION 1600mm DESK IN A CRISS CROSS ARRANGEMENT – PER PERSON
      WORK STATION 1600mm DESK WITH INTEGRATED STORAGE – PER PERSON
      Office Plan, WORK STATION 1600mm DESK WITH INTEGRATED STORAGE – PER PERSON
      ENCLOSED OFFICE WITH WORK STATION 1600mm DESK – PER PERSON
      Office Plan, ENCLOSED OFFICE WITH WORK STATION 1600mm DESK – PER PERSON
  • Offices

    • OFFICE - SMALL
      Office Plan, OFFICE - SMALL
      OFFICE - MEDIUM
      Office Plan, OFFICE - MEDIUM
      OFFICE - LARGE
      Office Plan, OFFICE - LARGE
      OFFICE - EXEC
      Office Plan, OFFICE - EXEC
  • Call Booth

    • CALL BOOTH
      Office Plan, CALL BOOTH
  • Quiet Room

    • QUIET ROOM 2 PERSONS
      Office Plan, QUIET ROOM 2 PERSONS
  • Meeting

    • 4 PERSONS MEETING ROOM
      Office Plan, 4 PERSONS MEETING ROOM
      6 PERSONS MEETING ROOM
      Office Plan, 6 PERSONS MEETING ROOM
      8 PERSONS MEETING ROOM
      Office Plan, 8 PERSONS MEETING ROOM
      10 PERSONS MEETING ROOM
      Office Plan, 10 PERSONS MEETING ROOM
      12 PERSONS MEETING ROOM
      Office Plan, 12 PERSONS MEETING ROOM
      16 PERSONS MEETING ROOM
      Office Plan, 16 PERSONS MEETING ROOM
      21 PERSONS BOARDROOM
      Office Plan, 21 PERSONS BOARDROOM
      25 PERSONS BOARDROOM
      Office Plan, 25 PERSONS BOARDROOM
  • Training

    • TRAINING ROOM FIXED - PER PERSON
      Office Plan, TRAINING ROOM FIXED - PER PERSON
      TRAINING ROOM FLEXIBLE - PER PERSON
      Office Plan, TRAINING ROOM FLEXIBLE - PER PERSON
  • Reception

    • RECEPTION DESK
      Office Plan, RECEPTION DESK
      RECEPTION WAITING AREA SMALL
      Office Plan, RECEPTION WAITING AREA SMALL
      RECEPTION WAITING AREA MEDUIM
      Office Plan, RECEPTION WAITING AREA MEDUIM
      RECEPTION WAITING AREA LARGE
      Office Plan, RECEPTION WAITING AREA LARGE
      RECEPTION WAITING LOUNGE
      Office Plan, RECEPTION WAITING LOUNGE
  • Colab

    • COLLABORATION AREA - SMALL
      Office Plan, COLLABORATION AREA - SMALL
      COLLABORATION AREA - MEDIUM
      Office Plan, COLLABORATION AREA - MEDIUM
      COLLABORATION AREA - LARGE
      Office Plan, COLLABORATION AREA - LARGE
      PROJECT TABLE 6 PERSONS
      Office Plan, PROJECT TABLE 6 PERSONS
      HOT DESKS STATION - PER PERSON
      Office Plan, HOT DESKS STATION - PER PERSON
  • Booth

    • BANQUETTE BOOTHS 2 PERSONS - HALF HEIGHT OPEN
      Office Plan, BANQUETTE BOOTHS 2 PERSONS - HALF HEIGHT OPEN
      BANQUETTE BOOTHS 4 PERSONS - HALF HEIGHT OPEN
      Office Plan, BANQUETTE BOOTHS 4 PERSONS - HALF HEIGHT OPEN
      BANQUETTE BOOTHS 6 PERSONS - HALF HEIGHT OPEN
      Office Plan, BANQUETTE BOOTHS 6 PERSONS - HALF HEIGHT OPEN
      BANQUETTE BOOTHS 2 PERSONS - FULL HEIGHT
      Office Plan, BANQUETTE BOOTHS 2 PERSONS - FULL HEIGHT
      BANQUETTE BOOTHS 4 PERSONS - FULL HEIGHT
      Office Plan, BANQUETTE BOOTHS 4 PERSONS - FULL HEIGHT
      BANQUETTE BOOTHS 6 PERSONS - FULL HEIGHT
      Office Plan, BANQUETTE BOOTHS 6 PERSONS - FULL HEIGHT
  • Canteen

    • CANTEEN BREAKOUT - SMALL 20 PERSONS
      Office Plan, CANTEEN BREAKOUT - SMALL 20 PERSONS
      KITCHEN UNIT - SMALL
      Office Plan, KITCHEN UNIT - SMALL
      CANTEEN BREAKOUT - MED 40 PERSONS
      Office Plan, CANTEEN BREAKOUT - MED 40 PERSONS
      KITCHEN UNIT - MED
      Office Plan, KITCHEN UNIT - MED
      CANTEEN BREAKOUT - LARGE 60 PERSONS
      Office Plan, CANTEEN BREAKOUT - LARGE 60 PERSONS
      KITCHEN UNIT - LARGE
      Office Plan, KITCHEN UNIT - LARGE
      COFFE POINT / TEA POINT
      Office Plan, COFFE POINT / TEA POINT
      RESTAURANT CANTEEN AND LUNCH ROOM 100 EMPLOYEES
      Office Plan, RESTAURANT CANTEEN AND LUNCH ROOM 100 EMPLOYEES
      COFFEE SHOP
      Office Plan, COFFEE SHOP
  • Print

    • PRINT/STORAGE UNIT
      Office Plan, PRINT/STORAGE UNIT
      PRINT ROOM SMALL
      Office Plan, PRINT ROOM SMALL
      PRINT ROOM LARGE
      Office Plan, PRINT ROOM LARGE
  • Storage

    • STORAGE SMALL - EXCL. STORAGE RACKS
      Office Plan, STORAGE SMALL - EXCL. STORAGE RACKS
      STORAGE MEDIUM - EXCL. STORAGE RACKS
      Office Plan, STORAGE MEDIUM - EXCL. STORAGE RACKS
      STORAGE LARGE - EXCL. STORAGE RACKS
      Office Plan, STORAGE LARGE - EXCL. STORAGE RACKS
      BULKFILLER ROOM 5 BAY
      Office Plan, BULKFILLER ROOM 5 BAY
      BULKFILLER ROOM 10 BAY
      Office Plan, BULKFILLER ROOM 10 BAY
  • Lockers

    • LOCKER AREA
      Office Plan, LOCKER AREA
  • Special

    • POST ROOM
      Office Plan, POST ROOM
      FIRST AID ROOM / MOTHER ROOM
      Office Plan, FIRST AID ROOM / MOTHER ROOM
      PRAYER ROOM
      Office Plan, PRAYER ROOM
      MISCELLANEOUS - 20M2
      Office Plan, MISCELLANEOUS - 20M2
      MISCELLANEOUS - 40M2
      Office Plan, MISCELLANEOUS - 40M2
      MISCELLANEOUS - 60M2
      Office Plan, MISCELLANEOUS - 60M2
      MISCELLANEOUS - 80M2
      Office Plan, MISCELLANEOUS - 80M2
  • Server

    • SERVER ROOM SMALL
      Office Plan, SERVER ROOM SMALL
      SERVER ROOM MEDUIM
      Office Plan, SERVER ROOM MEDUIM
      SERVER ROOM LARGE
      Office Plan, SERVER ROOM LARGE
      IT BUILD ROOM
      Office Plan, IT BUILD ROOM

Finding The Perfect Fit

When it comes to office space, one size doesn't fit all. The average office size in square meters can vary significantly depending on your business needs and industry standards. Our office space per person calculator takes into account the unique requirements of your team, allowing you to optimise productivity and comfort.

The Right Measure

Wondering how to measure office space accurately? Our office space calculator simplifies the process, so you don't have to guesswork or overspend. By providing essential details such as the type of space you need and your estimated quantity, you'll receive tailored results that match your business requirements.

Optimising Space Per Employee

Discovering how much office space is needed per employee is vital for resource allocation and budgeting. With Trend Space's office space calculator, you can strike the perfect balance between efficient space utilisation and employee satisfaction. By considering individual needs, we ensure your employees have a comfortable and productive environment.

Calculate With Ease

Our office space calculator is user-friendly and straightforward. Just select the type of space, estimate the quantity required, and let our tool handle the rest. It's quick, accurate, and hassle-free.

Frequently Asked Questions

  • 1. How much does an office fit-out cost?

    The cost of an office fit-out can vary depending on various factors, including the size of the space, location, design complexity, and the specific needs of your business. However, it's essential to understand that an office fit-out is a customized project, and the budget can be tailored to meet your requirements.

    Typically, an office fit-out budget can be broken down into key components:

    Construction (55%): Construction expenses are usually the most significant portion of your budget. This category covers everything related to the physical alterations and enhancements of the space, including structural changes, flooring, walls, ceilings, lighting, and HVAC systems. The complexity of these construction tasks will impact on the overall cost.

    Furniture (25%): Office furniture, including desks, chairs, storage solutions, and workstations, constitutes a significant part of the budget. The choice of furniture can range from budget-friendly options to high-end, designer pieces, depending on your preferences and budget constraints.

    AV and Data (16%): In the modern workplace, technology plays a crucial role. This category covers expenses related to audio-visual equipment, data cabling, networking infrastructure, and other tech requirements. Costs can vary widely based on the level of technology integration desired.

    Professional Fees (4%): Engaging professionals like architects, interior designers, project managers, and consultants is essential for a successful office fit out. Their expertise ensures that the project meets your goals and adheres to relevant regulations.

    It's important to note that these percentages are approximate and can vary based on your specific project requirements. Smaller offices with simpler designs may have lower costs, while larger, more complex spaces may require a higher budget allocation.

    To determine the exact cost of your office fit out, it's advisable to consult with experienced professionals who can assess your needs, create a detailed budget, and provide a customized estimate tailored to your specific project.

  • 2. What should I look for when renting office space?

    When searching for office space to rent, several factors should be considered to ensure that the space aligns with your business's needs and goals. Here are some important aspects:

    Location: The location of your office space is crucial. Consider factors such as proximity to clients, customers, suppliers, and public transportation options. The location should be in line with your business growth plan and overall strategy.

    Building Suitability: Is the building itself a good fit for your business? Does it offer the necessary amenities and facilities? Is it compatible with your branding and image? Think about the potential for expansion within the building if your business grows.

    Lease Terms: Carefully review the terms of the lease agreement. This includes rent, lease duration, renewal options, and any additional costs. Longer lease terms often come with more favorable terms, including potential rent incentives.

    Tenant Improvement Allowance: Many landlords offer a tenant improvement allowance, which is a budget provided to tenants for customizing and finishing the space. It's important to understand what is offered and negotiate for the best deal. Longer lease terms may result in a more generous allowance.

    Lease Flexibility: Consider your business's potential for growth or contraction and whether the lease terms accommodate these changes. Flexibility can be important if your business is in a dynamic phase.

    Amenities and Services: This might include security, parking, access to meeting rooms, fitness facilities, and maintenance services. These offerings can enhance the overall convenience and functionality of your office space.

    Budget: Consider not only the monthly rent but also additional expenses such as utilities, maintenance, and any potential build-out costs beyond the tenant improvement allowance.

    It's important to work with brokers who can help you navigate the complexities of leasing office space and negotiate favorable terms on your behalf.

  • 3. How many square meters of office space is needed per person?

    The amount of office space you should allocate per person is critical when planning your office layout. The appropriate square meterage per person can vary depending on various factors.

    Traditional Office Space: In a traditional office setting, where employees have dedicated workstations or offices, the recommended space allocation typically ranges from 10 to 15 square meters per person. The specific allocation within this range depends on factors like the type of work conducted, the need for private offices, and the desired level of comfort and spaciousness.

    Call Centers: Call centers often have a more compact layout due to the nature of the work, which typically involves employees using computer terminals to handle phone calls. In such cases, a more efficient use of space is common, with approximately 7 square meters per person. The focus here is on maximizing the number of workstations while maintaining ergonomic considerations.

    It's important to note that these are general guidelines, and the ideal space allocation can vary based on your unique business needs and preferences.

    When determining the appropriate square meterage for your office space, consider the following factors:

    • Workspace Configuration: open-plan layout, cubicles, private offices, or a combination of these?
    • Work Tasks: Some roles may require more space for equipment or collaboration, while others may be more desk-based.
    • Amenities and Common Areas: Factor in the need for common areas, meeting rooms, kitchenettes, and other shared spaces.
    • Growth Plans: Plan for future growth and flexibility in your office space.

    To determine the optimal square meterage per person for your specific situation, it's advisable to work with an office space planner or designer who can assess your requirements and help you create an efficient and productive workspace that meets your business goals while optimizing space utilization.

Contact us for a free consultation to see how we can help you simplfy your office space.